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Administrative Assistant - Billing Clerk - Wabash Valley Service Company - Carmi, IL



Under the direction of the Location Manager, responsible for performing clerical and accounting/billing duties, filing, compiles data and prepares invoices and bills by performing the following duties.



ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.


Utilizes Agvance software to complete purchase orders, sales tickets, and charge slips, to compile needed data and transmit to the main office.


Enters information into computer utilizing Agvance, Excel, Word and Outlook as needed.


Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.


Prepares credit memorandums to indicate returned or incorrectly billed merchandise. Prepares credit forms for customers.


Prepares inventory data and transmits to main office.


Answers telephone in a professional manner and relays calls or messages to fellow employees.


Greets customers entering office and assists or directs as needed.


Must be able to communicate with customers well, and be able to track and explain Prepay and deferred programs


Responsible for taking payments and bank deposits and balancing with audit trail


Assist Salespeople to properly record and report prepay contracts and pricing



Maybe required to cross-train and substitute for other office positions on occasion


Maybe required to run local errands


Preforms all other duties as assigned



Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.


Must have a polite personality, good phone etiquette and be able to take messages accurately


Understanding and experience with the reconciliation, accounts payable and receivable, inventory, internal controls, petty cash, and billing.


Demonstrate ability to work independently and in a team-oriented environment


Proven professional communication and customer service skills


Proven computer and “attention to detail” skills and the ability to use the computer to enhance business processes.


Must be able to efficiently run computer programs such as Agvance billing, FBS, Excel, Word, and Outlook


Must have and maintain a valid driver’s license


Nearest Major Market: Mount Vernon

Job Segment: Clerical, Secretary, Administrative Assistant, Administrative