Safety and Regulatory Associate - Heritage FS - Gilman, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

At Heritage FS, we take pride not only in our business, but in our people.  We offer a strong benefits package, featuring a defined benefit pension plan and 401k plan, as well as paid vacation and discretionary time for all full-time employees, and support for continuing education.  Heritage FS provides a full range of farm supplies and services, including agronomy, seed, fertilizer, fuel, financing, marketing advice and products.  We also offer a full-line of energy products such as gasoline, ethanol, biodiesel, diesel fuel, propane, and lubricants.

We’re a company with deep roots throughout our territory and we work to honor those communities through our high standards of business and by supporting numerous local events and projects.  We have a culture of hard work, dedication, and teamwork.  As a member-owned cooperative we take great pride in the work we do in our seven-county territory because we live here, too.  Our customers are our neighbors, and we don’t take that lightly.  We know we are stronger by hiring resourceful and considerate members of our communities.

REPORTS TO:                                      STATUS:  Exempt                                                                                                                   

SALARY/PAY RANGE

$38,000 - $42,000                                                                                 

PURPOSE AND SUMMARY STATEMENT

The Safety and Regulatory Associate provides essential administrative and organizational support to the Safety, Environmental & Regulatory Manager in the coordination and implementation of Heritage FS’s safety, environmental, and regulatory compliance programs. This role assists with documentation, training coordination, recordkeeping, and internal communications to help ensure that Heritage FS continues to meet applicable regulatory standards and internal safety goals.

ESSENTIAL JOB FUNCTIONS

Support and maintain DOT and safety-related employee records, ensuring all required documentation is accurate, up to date, and that each employee holds the appropriate credentials for their assigned role.

Assist the Safety, Environmental & Regulatory Manager in maintaining and updating required safety and regulatory plans, such as Tier II reports, Risk Management Plans (RMP), Emergency Response and Action Plans (ERP/EAP), Hazard Communication Program, Respirator Protection Program, DOT Security Plans, Spill Prevention, Control, and Countermeasure Plan (SPCC), Confined Space Entry Program, Lockout Tagout Program, Spill Reporting and Response, Job Hazard Analysis Plans, and Repacking Reports.

Assist with scheduling and conducting site inspections to ensure compliance and safety at all locations

Assist in the creation of site-specific DOT shipping documentation to ensure regulatory compliance and accurate transport records.

Assist in coordinating and completing employee training programs – forklift

Support the communication and distribution of safety plan updates to employees as directed by the Safety, Environmental & Regulatory Manager.

Assist in preparing, organizing, and maintaining a calendar of key compliance dates, reports, licenses, and permits, ensuring timely submission and renewals.

Coordinate and track required training for employees, maintain up-to-date training records, and help schedule safety training sessions.

Maintain the safety and compliance record-keeping system, including managing credentials and required documentation through Safety Culture, and assist with the accurate entry and management of safety-related data.

Help ensure company vehicles, offices, and facilities have appropriate documentation on file as required by DOT, OSHA, DOA, EPA and insurance providers.

Utilize Microsoft Office programs such as Excel, Word, PowerPoint, Outlook, and Teams to organize and track materials, maintain documentation, and create training materials

OTHER JOB FUNCTIONS

Participate in regional safety and compliance meetings as needed and help implement guidance and materials provided by GROWMARK’s Safety and Insurance Services Department.

Participate and provide administrative support, including detailed note-taking and documentation during Safety Committee Meetings

Provide administrative support for regulatory correspondence and maintain relationships with local regulatory and service agencies under the direction of the Safety, Environmental & Regulatory Manager.

Support company-wide adherence to Heritage FS’s Code of Conduct, corporate compliance program, Environmental Health & Safety standards, and applicable DOT and OSHA regulations.

Performs all other duties as assigned. 

REQUIREMENTS

High school diploma or equivalent required; associate degree in Occupational Health & Safety, Environmental Science, or related field preferred.

1–2 years of experience in an administrative, safety, or compliance-related role preferred.

Strong attention to detail, organizational skills, and the ability to manage multiple priorities.

Proficiency with Microsoft Office Suite (Excel, Word, Outlook); familiarity with Safety Culture or other compliance management systems is a plus.

Effective written and verbal communication skills.

Ability to maintain confidentiality and professionalism in handling sensitive information.

Must have and maintain a valid driver’s license and clean driving record.

Must have the ability to travel independently and overnight.

Ability and willingness to work extended hours as business conditions warrant.

Must be able to climb ladders, stairs and steps, walk on platforms, etc. at required heights to perform as required.

Occasionally exposed or required to: 

• Extreme weather conditions (hot, cold, wet, etc.)
• Noisy conditions
• Working conditions may include dust, fumes, chemicals, and electrical hazards with appropriate safety measures
• May be required to work at varying heights
• Lift 51-75 lbs.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law.  In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.