Administrative Assistant - M&M Service Company - Irving, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

M&M Service Company

JOB DESCRIPTION

Location: Irving, IL

Job Title: Administrative Assistant

Salary Range: $16-$20 per hour based on experience

PURPOSE AND SUMMARY STATEMENT:

Works under the direction of the location manager.

ESSENTIAL JOB RESPONSIBILITIES:

Duties include general clerical, receptionist and project-based work. Projects a professional company image through in-person and phone interaction.

OTHER JOB RESPONSIBILITIES:

• Provides outstanding and courteous customer service
• Responsible for greeting customers and answering telephones
• Prepare accurate and timely producer grain settlements
• Daily maintenance of scale tickets, posting of grain transfers
• Properly weigh and grade grain deliveries and outgoing loads
• Assist with customer billing and inventory accounting
• Issue grain contracts for producers; manage for accuracy, completeness, and producer confirmations
• Provide producers with accurate cash price and basis quotes and information
• Prepares invoices, checks, account statements, reports, and other records, and reviews for accuracy
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services
• Keeps the assigned supervisor informed of operational, customer, vendors, or employee issues that may arise
• Assist other departments and office personnel with projects as needed
• Accept additional responsibilities and other duties as directed by the Location Manager

REQUIREMENTS:

• Knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)
• Good communication and interpersonal skills
• Ability to work under pressure and multi-task
• Organizational skills
• Basic understanding of accounts payable is considered an asset.
• Agricultural experience is considered an asset

OTHER JOB FUNCTIONS:

• Ability to work seasonal overtime schedule including weekends.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law.  In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.