Accounting Administrative Assistant (Accounts Receivable) - Prairieland FS, Inc. - Jacksonville, IL

At Prairieland FS, you have the opportunity to make an immediate impact. Working with the industry's top professionals, you'll develop new expertise through varied job experiences and company-sponsored training programs. And you'll be recognized and rewarded for your contributions. Plus, FS believes in attracting and retaining diverse talent. You can contribute your unique experiences and background to build a community that fosters mutual respect and meaningful relationships.

PAY RANGE: $15 to $25 / hour

Compensation is determined based on your experience and qualifications.

In addition to base pay, you may be eligible for overtime, commission, performance-based increases, and bonuses.

REPORTS TO: Controller                                                                                                                            STATUS: Non-Exempt

PURPOSE AND SUMMARY STATEMENT

Prairieland FS, Inc. is seeking a diligent and detail-oriented Accounting Administrative Assistant to join our finance team, specializing in accounts receivable. The ideal candidate will manage the day-to-day accounts receivable functions, ensuring timely and accurate processing of customer invoices, maintaining customer accounts, and supporting the accounting department with various administrative tasks. This role is essential in maintaining our operations' financial health and efficiency.

ESSENTIAL JOB FUNCTIONS

• Generate and send out customer invoices in a timely manner.
• Monitor customer accounts for delayed payments and follow up with clients to ensure timely receipt of payments.
• Process incoming payments through various channels (e.g., checks, electronic transfers, credit card payments).
• Maintain accurate records of all accounts receivable transactions.
• Reconcile accounts receivable ledgers to ensure all payments are accounted for and properly posted.
• Respond to customer inquiries regarding invoices, payments, and account statements.
• Resolve billing discrepancies and issues with customers promptly and professionally.
• Collaborate with the sales team to address any issues related to customer accounts.
• Prepare and present regular reports on accounts receivable status, including aging reports and cash flow forecasts.
• Assist in the preparation of financial reports and statements.
• Analyze and report on accounts receivable trends to identify improvement areas.
• Provide general administrative support to the accounting department.
• Maintain organized and up-to-date customer files and financial records.
• Assist with month-end and year-end closing activities.

OTHER JOB FUNCTIONS

• Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
• Follows Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
• Comply with the uniform policy and uphold a professional appearance.
• Perform all other duties as assigned.

REQUIREMENTS

Education and Experience

• High school diploma or equivalent; associate degree or higher in accounting, finance, or a related field is preferred.
• Proven experience in accounts receivable or a similar accounting role.
• Proficiency in accounting software.
• Proficiency in Microsoft Office Suite, particularly Excel.

Functional Competencies

• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills, with a professional demeanor.
• High attention to detail and accuracy in all tasks.
• Ability to work effectively as part of a team and collaborate with teammates at all levels.
• Ability to identify and address issues in a proactive manner.
• Strong customer service skills, with the ability to interact professionally with customers and teammates.
• High level of integrity and ability to handle confidential information.

Core Competencies

Demonstrated core competencies, including business knowledge, collaboration, communication, customer focus, decision-making, and skill development.

Other Requirements

• Must have a valid driver’s license and satisfactory driving record.
• Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
• Ability and willingness to participate in required training, including education on policies and procedures and additional training related to the position’s requirements.
• The role may require occasional travel to other company locations or industry events, with the ability to travel independently and stay overnight as needed.
• Ability and willingness to participate in required training, including education on GROWMARK’s policies and procedures and additional training related to the position’s requirements.

Physical Demands

Lifting/Carrying                                    Frequency                             Pushing/Pulling                                    Frequency

Under 10 lbs.                                         Frequently                             Under 10 lbs.                                        Frequently

11-20 lbs.                                                        Frequently                             11-20 lbs.                                               Frequently

21-50 lbs.                                                        Occasionally                          21-50 lbs.                                               Occasionally

51-100 lbs.                                                     Not Applicable                       51-100 lbs.                                            Not Applicable    

Over 100 lbs.                                                 Not Applicable                       Over 100 lbs.                                         Not Applicable

Twisting/Turning                                         Frequency                             Driving                                                   Frequency

Bend                                                               Frequently                            Automatic Trans                                  Not Applicable

Climb                                                               Occasionally                         Standard Trans                                     Not Applicable

Crawl                                                      Occasionally

Kneel                                                                Frequently                            Elements                                               Frequency

Reach Outward                                              Frequently                            Exposure to Cold                                  Occasionally

Reach Over Head                                           Frequently                            Exposure to Heat                                 Occasionally

Reach Over Shoulder                                    Frequently                            Exposure to dust, dirt, debris            Occasionally

Sit                                                                     Frequently                            Exposure to chemicals                        Occasionally

Squat                                                               Frequently                            Exposure to high noise levels            Occasionally

Stand                                                               Frequently                            Working from heights                         Not Applicable    

Walk-Normal Surfaces                                  Frequently

Walk-Slippery Surfaces                                 Frequently                            Other

Walk-Uneven Surfaces                       Frequently                            Keyboard/Ten Key                               Frequently

                                                                                                                       Fine Dexterity                                       Frequently

                                                                                          Handling (grasping, holding)              Frequently

                                                                                                                        Repetitive Motion – Hands                Frequently

                                                                                                                        Repetitive Motion – Feet                   Frequently

EMPLOYEE MISSION STATEMENT

Prairieland FS, Inc. strives to provide a Total Rewards package that delivers exceptional pay for exceptional performance, recognizes your dedication to our mission, and helps us attract and retain the highest caliber of talent. 

We are an equal-opportunity employer.                                                                                                                                                         

Issue Date: 5/8/2025

Prairieland FS, Inc. is an equal opportunity employer, always looking for hardworking individuals to join our team.