Administrative Assistant - West Central FS - Maquon, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

COMPENSATION: $17 - $19 hourly

Actual compensation will be determined based on experience, location, and other factors permitted by law.

BENEFITS

FS offers a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays. FS is dedicated to supporting the long-term financial well-being of our employees through a fully funded pension and a 401(k) plan with company matching to help you plan for retirement. Benefits eligibility may vary depending on position.

PURPOSE AND SUMMARY STATEMENT

Provides customer service, marketing, and administrative assistance to the location manager and other personnel.

ESSENTIAL JOB FUNCTIONS

• Answers phone and communicates with appropriate personnel to resolve customer inquiries promptly.
• Pays close attention to detail, prioritizes work daily, and displays organization skills to keep up with continuously changing demands.
• Coordinates, schedules, and prepares for meetings, as requested.
• Receives and records paid on accounts and prepares and balances daily deposits to the sales report. Ensures daily credit of deposits to the company’s bank account.
• Ensures accurate pricing and maintains a record of current price lists. 
• Compiles data and prepares invoices by gathering purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips for billings using computer-based programs and software.
• Posts billing transactions to accounting records and ensures accurate and consistent billing methods.
• Orders, maintains and reconciles inventory by reviewing shipping documents and bills of lading to verify products received/returned and transferred in/out and enter product movement. 
• Coordinates physical counts of inventory, reconciles inventory variances, and posts inventory transactions.
• Assist in monthly customer statement distribution.
   

OTHER JOB FUNCTIONS

• Assists department managers and sales staff with marketing activities.
• Occasionally may be asked to drive and run local errands as requested.
• Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
• Performs all other duties as assigned.

REQUIREMENTS

• Normally requires an associate degree in a related field or equivalent and related experience to demonstrate:
   
  • High degree of professionalism and ability to maintain confidentiality.
  • Excellent organizational and time management skills.
  • Good problem-solving skills and ability to work independently.
  • Strong mathematical skills, computer proficiency, and attention to detail.
  • Excellent written and verbal communication skills.
• Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
• Must have a valid driver’s license and satisfactory driving record.

• Must be able to work extended hours beyond those considered normal when required.

• Ability and willingness to participate in required training, including education on GROWMARK’s policies and procedures and additional training related to the position’s requirements.

FS is an equal opportunity employer, including protected veterans and qualified individuals with disabilities. Employment may be contingent upon receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.