Accounts Payable Administrative Assistant - Ag-Land FS, Inc. - Pekin, IL

COMPANY: Ag-Land FS, Inc.

HIRING MANAGER: Cory Adolphson 

LOCATION: Pekin, IL

PURPOSE AND SUMMARY STATEMENT:

Are you detail-oriented and experienced in accounting or administrative work? We’re looking for a motivated individual to join our team as an Accounts Payable Specialist. In this role, you will be responsible for processing approved invoices, maintaining accurate records, and ensuring timely payments to vendors. You'll work closely with both internal teams and external vendors to resolve discrepancies, manage documents, and assist in account reconciliations. If you thrive in a fast-paced environment and are ready to contribute to a dynamic team, this could be the perfect opportunity for you!

ESSENTIAL JOB FUNCTIONS:

Reviews invoices and matches them to the related supporting documentation (purchase orders, bills of lading, etc.), assuring that items for resale have been physically received.

Ensures the timely processing of invoices and credits to maximize available discounts and minimize additional service charges.

Verifies and corrects vendor data, payments, invoices, credits, and discount terms, including verifying invoices to reflect the appropriate sales tax amount prior to entering data into the computer

Communicates in a professional manner with staff and vendors regarding missing documentation, approvals, pricing, or any other discrepancies.

Presents all documents to proper management personnel for proper authorizations and account coding.

Maintains efficient and up-to-date manual and automated filing system in accordance with retention guidelines.

Assist with account reconciliations as directed and prepare analysis of invoices as requested.

Enters new vendors into the system and updates information in the master files as needed.

OTHER JOB FUNCTIONS:

May be required to cross-train and fill in for other office positions such as administrative assistants, accounts receivable, or other administrative roles.

Provide customer service in a timely and accurate manner to increase customer satisfaction and maintain the reputation of the organization.

Performs all other duties as assigned.

REQUIREMENTS:

Requires High School Diploma, with some college preferred in a business-related field.  Normally requires minimum of 2 years or more of office related work experience to demonstrate knowledge of basic accounting functions and technical proficiency with computer software.

Demonstrate essential abilities business knowledge, collaboration, communication, customer focus, decision making and skill development.

Must have and maintain a valid driver’s license and satisfactory driving record.

Must be able to work hours beyond those considered “normal.”

SALARY RANGE:

$18.00 – $23.00 / HOUR

BENEFITS:

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law.  In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities.