Accounts Payable Specialist - Conserv FS - Woodstock, IL

Conserv FS is a full-service agriculture cooperative offering high quality turf, energy, and agronomy products and services for the purpose of improving customer profitability since 1928. Conserv FS is headquartered in Woodstock, IL and serves patrons in southeastern Wisconsin and northern Illinois. Backed by a track record of success, an excellent group of employees, and a strong financial position, Conserv FS is among the premier ag supply companies in the geography it serves. The Conserv FS vision is to be the best, most innovative and diversified agricultural cooperative. 

REPORTS TO:  Accounts Payable Manager                                         STATUS:  Non-Exempt                        

PURPOSE AND SUMMARY STATEMENT

Performs clerical and accounting duties according to accepted accounting standards.

ESSENTIAL JOB FUNCTIONS

Review of Purchase Orders and Purchase Receipts for accuracy.

Issues prompt and correct payments either electronically or via a check.

Ensures the timely processing of invoices and credits to maximize available discounts and minimize additional service charges.

Verifies and corrects vendor data, payments, invoices, credits and discount terms, including verifying invoices to reflect the appropriate sales tax amount prior to entering data into the computer.

Communicates in a professional manner with staff and vendors regarding missing documentation, approvals, pricing or any other discrepancies.

Ensures invoices coming due are communicated with the Department Managers/Location Managers for approval of product and expense invoices.

Maintains efficient and up-to-date manual and automated filing system and completes general office procedures.

Completes supplier reconciliations on a monthly basis and resolves vendor issues.

Enters new vendors into the system and updates information in the master files as needed.

Assist in development of APolices and Procedures.

Assist in training of new location Administrators and Managers.

OTHER JOB FUNCTIONS

May be required to cross-train and substitute for other administrative positions.

Occasionally may be asked to drive and run local errands as required.

May be asked to learn and execute new duties as the company evolves.

Follows Conserv FS’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.

Operates office machines, such as photocopiers and scanners, fax machines, voice mail systems, 10 key adding machine, personal computers and computer systems (i.e. Microsoft Office).

Performs all other duties as assigned.

REQUIREMENTS

Normally requires Associate’s Degree in Accounting, or the equivalent thereof, and/or prior work experience to demonstrate knowledge of basic accounting functions and technical proficiency with computer software.

Demonstrated essential abilities business knowledge, collaboration, communication, customer focus, decision making and skill development.

Must have and maintain a valid driver’s license and satisfactory driving record.

Ability and willingness to participate in required training that may include education on Conserv FS’s policies and procedures and additional training as it relates to the requirements of the position.

We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities. Employment may be contingent upon receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.