HR & Safety Compliance Administrator - Conserv FS - Woodstock, IL

Conserv FS is a full-service agriculture cooperative offering high quality turf, energy, and agronomy products and services for the purpose of improving customer profitability since 1928. Conserv FS is headquartered in Woodstock, IL and serves patrons in southeastern Wisconsin and northern Illinois. Backed by a track record of success, an excellent group of employees, and a strong financial position, Conserv FS is among the premier ag supply companies in the geography it serves. The Conserv FS vision is to be the best, most innovative and diversified agricultural cooperative. 

REPORTS TO:   CFO                                                                             STATUS:  Exempt       

SALARY RANGE: $60,000 - $75,000

PURPOSE AND SUMMARY STATEMENT

Provides administrative support to all HR functions related to benefits, employment, compensation, payroll, and compliance administration. Provides sourcing and recruiting services that result in Conserv FS, Inc. attracting and hiring top talent. Attends career fairs, trade shows and other industry events, and develops relationships with local colleges, technical schools, and vocational programs.  Provides support to the Safety Manager to ensure a culture of safety within the company.

ESSENTIAL JOB FUNCTIONS

Compiles payroll data from time sheets and other records to ensure accurate and timely processing of the non-exempt payroll.

Coordinates benefit enrollment with new hires, and uploads data to all vendors for timely coverage.

Maintains record of PTO, FMLA, leaves of absences and other time off. Aids employees requesting information on these paid time-off plans and policies.

Partners with hiring managers to understand skills, experience and education required for current and/or future open positions.

Maintains candidate databases in the applicant tracking system (SuccessFactors) of top prospective candidates. Communicates and maintains relationships with candidates to keep them interested as prospects for future potential staffing needs.

Documents all employment related activity and decisions relating to the candidate selection process in accordance with company and governmental policies & regulations. Adheres to all departmental requirements related to SuccessFactors record keeping and documentation.

Responsible for implementing and maintaining software for both Human Resources & Safety areas.

Ensures that all required paperwork and documentation is in place for all company vehicles, facilities and offices to meet regulations required by DOT, OSHA, Homeland Security and Insurance Provider.

Works in conjunction with the HR department on all worker compensation claims, and all DOT/FMCSA requirements to ensure compliance.

Updates, or assists with updates, to Tier II reporting, Risk Management Plans (RMP), Emergency Response Plans (ERP), Emergency Action Plans (EAP), and DOT Security Plans as needed.

Responsible for effective communications to the CEO/General Manager of problems and opportunities in the areas of Safety and Regulatory operations.  Creates, maintains and provides the CEO/General Manager a schedule and calendar of dates for compliance of all safety, environmental, and regulatory reports, licenses, permits etc. for all Conserv FS facilities and business activities.

Assists with safety compliance inspections of Conserv FS facilities. Prepares a written report with digital photos to inform local management of conditions observed and recommends improvements for employee safety and operational compliance.

OTHER JOB FUNCTIONS

Remain informed and current on all laws, permits, regulations and requirements that affect company operations, facilities, equipment and personnel and assure Conserv FS is compliant.

Assists with the management of the Safety program.

Follows Conserv FS’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.

Performs all other duties as assigned.

REQUIREMENTS

Normally requires a 2-year degree in human resources, communications, marketing, or related field and 2 - 3 years of relevant experience.

Proficient with Microsoft Office Suite, including the ability to generate and manipulate Excel reports and use SharePoint technology.

Must have and maintain a valid driver’s license and satisfactory driving record.

May be required to travel independently and overnight.

Ability to work extended hours as business conditions warrant.

Occasionally exposed or required to:

• Extreme weather conditions (hot, cold, wet, etc.)
• Working conditions may include dust, fumes, chemicals, and electrical hazards with appropriate safety measures
• May be required to work at varying heights
• Lift 51 - 70 lbs.

Ability and willingness to participate in required training that may include education on GROWMARK’s policies and procedures and additional training as it relates to the requirements of the position.

At Conserv FS, we are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law.  In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.